Allowing File Extensions

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<div dir="ltr" style="background-color: #e6f9e6; color: #2e7d32; padding: 10px; border-left: 5px solid #2e7d32; border-radius: 8px; font-weight: bold;">This help article explains which file extensions are supported by the add-in and why not all file extensions can be used.</div>

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<h3 data-end="195" data-start="141"><strong>What are file extensions and why are they important?</strong></h3>

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<p data-end="543" data-start="196" dir="ltr">File extensions are the last parts of a filename (e.g., .pdf, .docx) that tell the system what type of file it is. In electronic communication, especially in legal correspondence, it is crucial that only specific file extensions are used, as not all of them can be processed by the respective specialized software.</p>

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<h3 data-end="604" data-start="545"><strong dir="ltr">Why exactly can't all file extensions be used in EGVP?</strong></h3>

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<p data-end="1067" data-start="605" dir="ltr">The add-in only supports file extensions that comply with the legal requirements and technical specifications of the <strong data-end="769" data-start="719">Electronic Legal Communication Ordinance (ERVV)</strong>. If other file extensions are used that cannot be processed by the courts' software, this can lead to the rejection of the EGVP message.</p>

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<h3 data-end="1117" data-start="1069"><strong dir="ltr">Where can the regulations be viewed?</strong></h3>

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<p data-end="1578" data-start="1118">The specific requirements for electronic documents are defined in <strong>§ 2</strong> of the <strong data-end="1242" data-start="1192">Electronic Legal Communication Ordinance (ERVV)</strong>. These legal provisions regulate which file extensions and formats are permitted for electronic legal communication.&nbsp;</p>

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<p data-end="1578" data-start="1118" dir="ltr">You can find more information on the official website of the Federal Ministry of Justice:</p>

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    <br data-start="1472" data-end="1475"><a data-end="1578" data-start="1475" href="https://www.gesetze-im-internet.de/ervv/__2.html" rel="noopener" target="_new"><strong><u>ERVV § 2 – Requirements for electronic documents</u></strong></a></p>

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<h3 data-end="1632" data-start="1580"><strong dir="ltr">How can new file extensions be enabled?</strong></h3>

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<p data-end="1786" data-start="1633" dir="ltr">If, in individual cases, the court has permitted the use of additional file extensions, they can be enabled in the portal's Registry.&nbsp;</p>

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<p data-end="1786" data-start="1633" dir="ltr">This is done under the path:</p>

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<p data-end="1851" data-start="1788"><strong data-end="1851" data-start="1788">"HKEY_CURRENT_USER\Software\Mentana\Mentana Outlook Add-In"</strong></p>

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<p data-end="2151" data-start="1853">There, additional file extensions can be added to the Registry entry <strong data-end="1915" data-start="1885">"EGVP_erlaubte_Dateitypen"</strong>.</p>

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<h3 data-end="2162" data-start="2153"><strong>Conclusion</strong></h3>

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<p data-end="2555" data-start="2163" dir="ltr">It is important to use only the supported file extensions to ensure that the EGVP message is processed correctly. You should inform yourself about the relevant regulations and make sure that no unauthorized file extensions are sent. If this is nevertheless necessary, additional file extensions can be enabled via the Registry.</p>

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